Further Data Protection

Important Updates for Schools and Colleges – Alps Connect

The following updates do not fall under GDPR specifically, but relate to how you send your data to us this year.
Access to Alps Connect – 2018-19

If you are a user of Alps Connect this academic year (2017/18), your subscription will expire on the Monday before A level Results Day (“Results Day”). You will not be permitted to upload any data onto Alps Connect from the Monday before Results Day until you purchase our services for 2018-19. You cannot purchase our services before Results Day. If you would like to subscribe to Alps Connect for 2018/19, you can do this via Alps Connect Data services requests, on or after Results Day.

During the period of time from the Monday before Results Day to Results Day, you will be able to access other areas of Connect still, for example to see your historical Alps reports.

Once you have uploaded your data to Alps Connect for 2018 results, your analysis will be immediately available for you on Connect.  We will not be posting printed provider reports for 2018-19, these can be downloaded as PDF documents from Alps Connect.

 

Summary: Preparing for 2018-19 submissions of data – what you need to do

  • All data submissions for 2018-19 will be via our new secure application – Connect Data via Alps Connect. This replaces the Alps Data Collection Software, ADCS, which will no longer be available from August 2018.
  • You will have immediate access to your reports and analysis in 2018-19 via Alps Connect.
  • Please review your Alps Connect account prior to Results Day to ensure that appropriate members of your staff are Alps Connect Administrators.
  • Please include details of your Data Protection Officer when you sign up to our Terms and Conditions so that confirmation emails can be sent confirming the analysis that you have requested.
  • If you are part of a Group/LA contract, you will need to tick to confirm that you agree to share data for the group report as part of the upload process.
  • Directory of Curricular Excellence – you will be given the option to opt out of any current or future Directory for 2018-19 by unticking the appropriate box as part of the upload process.

If you require further information or have any queries please contact us on 01484 887 600 or email us at info@alps-va.co.uk or see our Privacy Hub page on our website www.alps-va.co.uk.

Information for Students and Parents

Alkemygold Limited (trading as “Alps”) as the Data Processor only has access to pupil data as requested by the school/college as Data Controller and only for the purposes of performing services on the school/college’s behalf.

Your child’s school/college remains the Data Controller of any pupil data we process. If you have questions about your child’s data or how your child’s school/college is making use of services like Alps, please contact the school directly.  Any pupil or parent/guardian enquiries we receive will be directed to the relevant school/college as the Data Controller.

GDPR – Profiling warning for Schools/Colleges

Alkemygold Limited (trading as “Alps”) does not undertake any profiling in relation to data subjects in your Data. We will produce any assessments required within the Services you commission. That does not assume any consequences for staff, pupils or others to arise automatically from that assessment and you are responsible for any decisions made with reference to that assessment or effects on individuals arising from those decisions.

If you intend to apply the results of assessments in a manner that will constitute profiling for the purposes of Data Protection Laws you are responsible for making that known to data subjects, informing them of their right to object to profiling and respecting any exercise of that right.

Suggested Text for Inclusion in School Privacy Notices

(using DFE Template Notices)

THIS TEXT IS PROVIDED AS A SUGGESTION AND SHOULD NOT BE RELIED UPON OR TREATED AS LEGAL OR COMPLIANCE ADVICE. ALKEMYGOLD LIMITED DOES NOT ACCEPT ANY LIABILITY IN CONNECTION WITH ANY LOSS OR DAMAGE SUSTAINED AS A RESULT OF USING THE FOLLOWING SUGGESTED TEXT WHICH IS PROVIDED ONLY AS AN ILLUSTRATION OF HOW A PRIVACY NOTICE MIGHT REFER TO THE DATA PROCESSING UNDERTAKEN IN THE PERFORMANCE OF A CONTRACT WITH ALKEMYGOLD LIMITED. EACH SCHOOL OR COLLEGE MUST ESTABLISH THE CONTENT OF ITS OWN PRIVACY NOTICES AND ASSESS THEIR SUITABILITY FOR ITS PURPOSES AND TAKE INDEPENDENT EXPERT ADVICE IF REQUIRED.

Pupil and parent notice

Categories of Information

Under the heading “categories of pupil information that we collect, hold and share” consider adding:

  • Data on the National Consortium of Examination Results database via Local Authorities;
  • Average GCSE points score;
  • A level/Applied A level unique identifier number;
  • AS level/BTEC level unique identifier number;
  • Exam level;
  • Subject and Grade.

Sharing

Under the heading “Who we share pupil information with” consider adding:

  • Third party data processors engaged by us.

Purpose

Under the heading “Why we share pupil information” consider adding:

  • We share pupils’ data with third party data processors engaged by us in furtherance of supporting pupil learning, school administration and reporting.

Staff Notice

Categories of Information

Under the heading “categories of school workforce information that we collect, process, hold and share” consider adding:

  • Information forming part of sets of data or information produced, assessed or transferred by an individual

Use of Data

Under the heading “Why we collect and use this information” consider adding:

  • manage pupil data processed by or for the school.

Sharing

Under the heading “Who we share this information with” consider adding:

  • Third party data processors engaged by us.

Purpose

Under the heading “Why we share school workforce information” consider adding:

  • We share information about workforce members with third party data processors engaged by us in furtherance of supporting pupil learning, school administration and reporting as well as managing pupil data processed by or for the school.

 

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Subscribe To Our Mailing List

 
Subscribe to our mailing list by completing the form below. You will receive our monthly newsletter and the latest updates from our team on Alps products and services. Welcome aboard!

Note: You are free to unsubscribe from receiving emails at any point by simply clicking the unsubscribe link in any of our emails.

 

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